Didier Sylvain Coaching/The Presence Project is hiring an Executive Assistant to work directly with the CEO to help manage the day-to-day affairs of our leadership and personal development company. This is an excellent opportunity for a highly skilled, proactive problem solver with exceptional communication skills and attention to detail. You will be the key person responsible for making sure events, client engagements and client service run smoothly and efficiently.

RESPONSIBILITIES

Operations

• Serve as primary people manager for all team members.

• Manage current and future Coherence programs, workshops and events including registration.

• Communicate with assistant coaches and facilitators, formatting curriculum + slide decks, working with the technical team, event production, tracking finances/budgets and data management.

• Manage technical tools used by the company (GSuite, Zoom, Squarespace, Mailchimp, Streak, Dubsado, Asana).

• Constantly be optimizing systems for efficiency and optimal user experience, researching and implementing new tools and techniques as needed.

• Meet weekly with the CEO to discuss business needs and strategy, operations and priorities.

Business Development + Client Relationships

• Support private client engagements and trainings, serving as the through line from inquiries, onboarding and completion.

  • Schedule calls, answer email and phone inquiries, conduct intake calls with potential clients.

  • Draft copy for internal and external documents and consulting proposals (SOWs), invoices, update slide decks or other program materials.

• Develop new opportunities and programs in partnership with the founder that leverage company strengths and further the mission of the organization.

Marketing & Communications

• Oversee customer service, ensuring prompt, high-touch communications, as well as the first point of contact for sales inquiries.

• Oversee a marketing strategy in collaboration with marketing partners (from a digital marketing agency to graphic designers) to coordinate and implement projects from start to finish.

• Write and develop marketing content, including but not limited to: emails, web copy, print collateral, newsletter copy, social media content, visual graphics, blog posts, and more.

• Devise creative ways to reach potential customers and to deepen engagement with existing users.

• Manage engagement on LinkedIn, Instagram and Facebook.

• Develop relationships with strategic industry partners to grow our community.

• Generate opportunities for exposure through booking Didier to speak on podcasts, at conferences, webinars etc.

• Create strategy and oversee content for email marketing through Mailchimp and Streak including automations, newsletters, and lead magnets to grow our customer base and generate more sales.

• Hold overall vision and maintain/update our main website on Squarespace.

There is ample opportunity for growth in line with whatever best suits your skill set and interests (coaching & facilitation, writing, social media, product development, etc.) so long as the operational and marketing needs are met at an exceptional standard. A unique point of view and clear interests and expertise beyond the role is not only welcome, but encouraged.

NOTE: This position is part-time and virtual, meaning you can work from anywhere.

DISQUALIFIERS: Please DO NOT apply to this position if you:

• Have less than 3 years of operations and/or marketing experience 

• Cannot commit to working at least 20 hours per week

If none of these things can be said of you, then please continue reading…

We value a work ethic, coachability, and demonstrable impact significantly more than any formal education (or lack thereof), GPA, etc.

Have you delivered results in a similar role in the past? If so, that’s what we’re looking for.

That being said, feel free to apply even if you don’t “tick the boxes” below. Just be sure to mention that in your application and why we should consider you.

Required:

• You believe in our mission to help transform lives and leadership for a better world.

• When you hear a great idea, you naturally start thinking about the steps it will take to make it happen.

• Being plugged into the big picture of a business excites you.

• You identify areas of potential support and challenges and proactively work to determine solutions.

• You love working with systems and procedures to get things done in the most efficient and consistent way.

• You’re savvy with online project management systems and tools.

• You maintain the mindset that no job is too big or small, and the will to do whatever it takes to get the job done well and efficiently.

• You possess excellent written and verbal communication skills, including excellent grammar and spelling.

• You demonstrate versatility, adaptability, intellectual curiosity, creativity and analytical thinking.

• You work as an open-minded and collaborative partner that balances consensus-building with getting things done.

• You appreciate feedback and value honest, thoughtful critique.

Preferred:

• 3+ years working in the leadership, coaching, personal development and/or wellness industry. Virtual events are a plus.

• 3+ years of solid marketing experience in a professional environment.

• You are an exceptional writer and know how to make every word count. You can switch easily from writing messaging about a new product feature, to crafting an impactful marketing email, to developing a lighthearted social media post.

• You have excellent interpersonal skills and love building relationships. You have strong English language proficiency in both written and verbal form.

• Savvy with technology, and demonstrated experience with programs like Asana (project management), Mailchimp (newsletters), Typeform (managing forms and applications), Squarespace (websites), and Google Suite.

• Excellent knowledge and comfort in creating client proposals and other documentation.

• You are located in the pacific time zone or ability to work pacific hours. Located in the Los Angeles area a plus.

• You have a real interest in the value of coaching, leadership development, somatics, healing modalities and/or you have a personal development practice of your own (yoga, meditation, crafting, etc.).

TIME COMMITMENT

• Between 10-20 hours per week to start, with the potential to grow.

• Would love to build a long term working relationship with the right person.

• Most hours are flexible. Sometimes you will be asked to support on weekends.

• Workload will be on the heavier side leading up to, during, and immediately after events.

BENEFITS

• Flexible schedule + hours.

• Work from home or your place of choice.

• Mentorship in leadership and life alignment coaching, training, facilitation, and experience design.

• Connections to a high-level network of movement leaders, world-class coaches, creatives of-color and influencers.

THE PAY

• Payment is $35/hour to start; depending on qualification and experience.

• This is a 1099 Independent Contractor position. Contractor is liable and responsible for paying own payroll taxes and is not entitled to medical benefits.

In this position, you will provide support to Didier Sylvain Coaching and its founder. Didier is a trusted guide to leaders in tech/digital media, philanthropy, entrepreneurship, justice movements, and creative communities around the globe. Didier also serves as a coach at HealHaus and has coached and taught courses on leadership at Carnegie Mellon University and the University of Notre Dame. He is an artist, composer, PhD candidate in Ethnomusicology (Columbia University), dedicated husband, and mentor to many.

Along with a group of Affiliate Coaches, Didier works with clients individually and in group coaching environments as well as with companies and other organizations on custom workshops and group programs. In every engagement we help individuals and groups become fuller and more integrated versions of themselves—so they can deliver powerfully on their missions. By applying grounded wisdom and adaptive frameworks to life's challenges and opportunities, we help leaders transform their organizations, their teams, and themselves for a more equitable world.

About the team:

Beyond Didier, there’s currently several part-time team members here.

All team members are “A players”, with a love and drive to do great work and make the world a better place.

You won’t find grumbling, negative co-workers here. People here are passionate and excited about what they do.

About the culture:

Here are our firm values:

1. Client Outcomes First 

2. Authenticity

3. Learning and Development

4. Joy and Play

5. Love

Although the team is virtual, the culture is very much alive, dynamic and creative.

Every quarter the team meets for a firm-wide retreat where we plan the next quarter, foster connection, play and create, and celebrate wins.

The environment is very fast paced and high impact. The firm is rapidly growing, meaning a high level of accountability, responsibility and autonomy for everyone on the team.

We’re constantly investing in the training and growth of our team members through coaching, courses, trainings and live seminars. All employees are given $5,000+ worth of training and continued education upon being hired with the firm.

Since you’re working remotely, this isn’t your average 9-5. Hours are somewhat flexible as  long as you get your work done. That being said, due to the growth and pace of the firm, it’s not uncommon to work 40-50+ hour weeks.

Because of the firm’s growth and hiring needs, there’s a huge opportunity for advancement and promotion if you’re a fast learner.

Overall, the culture of the company is high growth, fun, empowering and motivating, with support from a world-class team of people who love what they do.

Please fill out the application here (all fields required). You must fill out the application to be considered for the position. Cover letters and resumes separate from this application will NOT be considered.

Interviews will be scheduled as applications come in, with an ideal start date of December 6, 2021 for a 2 week training period before the holidays.

Have further questions? Send us an email at hello@didiersylvain.com.